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Accommodations

Revised October 2019

Candidates may request accommodation in the Lawyer Licensing Process or the Paralegal Licensing Process based on an enumerated ground listed in the Human Rights Code, R.S.O. 1990, c. H.19., including disability.

Accommodation for Licensing Examinations in the Paralegal Licensing Process or the Lawyer Licensing Process

1. Accommodation Inquiries

Due to the confidential nature of accommodations, unless otherwise indicated, candidates and others, including those who may be providing supporting documentation for a request for an accommodation, must direct their inquiries to coordinators in the Law Society’s Examination Administration team. Coordinators in Examination Administration are dedicated to managing accommodation requests and accommodated examination deliveries on behalf of the Licensing and Accreditation department. Representatives in other teams within the department, such as the Licensing Process team, will not have access to accommodations files and will be unable to address phone or email enquiries regarding accommodations.

Examination Administration’s accommodation coordinators are often able to respond soonest to email enquiries sent to examinationaccommodation@lso.ca. Given the sensitivity and complexity of accommodations, email correspondence can be valuable in providing opportunity for coordinators to complete any necessary groundwork before responding to enquiries. For the same reason, accommodation enquiries may require slightly longer response times than other types of inquiries. Voice mail and email messages will generally receive a response within 2 business days; however, response times may be longer during peak periods.

Thank you for your understanding.

2. Accommodation Policy

In accordance with the Declaration signed by the candidate as part of the application for admission to the licensing process, candidates seeking accommodation for the licensing examination(s) must read and review the Law Society’s examination Rules and Protocols   and Policy and Procedures for Accommodations for Candidates in the Lawyer and Paralegal Licensing Processes (the Policy). These documents contain important information about the Law Society’s licensing examination process, its duty to accommodate candidates, the Law Society’s procedures and strategies for accommodation, and candidates’ responsibilities when requesting and receiving accommodation. Candidates must follow the procedures set out in the Policy to make an accommodation request. General guidelines for requesting accommodations for the licensing examinations are provided below.

3.  Making an Accommodation Request

Request Documents

Requests require the submission of one or, in some cases, two specialized forms. A psychological or psychoeducational assessment may also be required. The Policy and the forms provide further details.

Forms are available through the following links:
Form A: Candidate Request for Licensing Examination Accommodation (Form A)
Form B: Health Care Professional Recommendation for Licensing Examination Accommodation  (Form B)

Request Deadlines

  • Candidates entering the licensing process must submit the required completed form(s) and any supporting documentation at the time of the application to the licensing process. 
  • Candidates already registered in the licensing process who have a new or emerging need for accommodation, or who are requesting a change to an existing approved accommodation plan, must submit a request as soon as the candidate discovers the need for the accommodation or revision to an accommodation plan, and, in any event, no later than 30 business days prior to the sitting of the licensing examination for which the candidate has registered.
  • Candidates who have not submitted a request for accommodation or a request for a revised accommodation by no later than 30 business days prior to the sitting of the licensing examination for which the candidate has registered are considered Late Accommodation Applicants. Late Accommodation Applicants must submit the Late Registration Request Form, along with any supporting documentation, directly to regsupport@lso.ca.
 

Note: The Law Society may not be able to address requests from Late Accommodation Applicants prior to the licensing examination for which the candidate has registered. Requests will be reviewed with regard to the Law Society’s obligations under the Human Rights Code, R.S.O. 1990, c. H.19.  Priority for addressing accommodation requests will be given to candidates who have met the applicable deadlines. Late Accommodation Applicants who had registered by the required deadline for the sitting of the licensing examination without accommodation, but whose late accommodation request cannot be addressed by the Law Society, may request to write the licensing examination without any accommodation.

Specific deadlines are available through the following links:

Submitting the Forms and Supporting Documentation

The Examination Administration department will most often correspond with the candidate through the candidate’s personal e-mail address on file. It is the candidate’s responsibility to ensure their personal email address is up to date.

Form A: The candidate submits Form A with any supporting documentation by scanning them and attaching them to one email message and sending it to examinationaccommodation@lso.ca.  The email subject line should read: “Form A, Candidate Last Name, Candidate First Name, Law Society ID Number.”

Form B: The candidate must complete the Release of Information section of Form B and provide it to the health care professional. The health care professional completing Form B submits it with any supporting documentation directly to the Law Society by scanning and attaching them to one email message and sending it to examinationaccommodation@lso.ca. The email subject line should read: “Form B, Candidate Last Name, Candidate First Name, Law Society ID Number.”

4. Completeness, Accommodation Planning, and Implementation of the Plan

There are three stages to the pre-examination accommodation process:

1. Reviewing the accommodation request for completeness

At this stage, request forms and any supporting documentation are reviewed to determine completeness. Where appropriate, Examination Administration staff may request additional information from the candidate or a health care professional. A request for accommodation will be deemed incomplete where a candidate submits an incomplete Form A or Form B, fails to file one or both required forms, or submits required forms or supporting documentation late. Incomplete requests may affect Examination Administration’s ability to develop an accommodation plan and implement it in time for the candidate’s chosen licensing examination date. If this is the case, the candidate may choose to defer the examination date to allow sufficient time for Examination Administration to review the accommodation request.

In cases where accommodation cannot be made or the candidate considers the Law Society’s accommodation plan (see #2 below) to be unsatisfactory, the candidate may appeal the decision by following the procedure set out in the Policy.

2. Developing and communicating the examination accommodation plan.

Based on the complete request, Examination Administration will develop the Law Society’s examination accommodation plan for the candidate. Examination Administration staff may offer candidates alternative accommodations to those requested.

Once finalized, details of the plan will be communicated via the candidate’s personal email address on file with the Law Society. Please note that implementation of the plan will not commence until the candidate is registered for an examination (see below).

3. Registration and implementation of the accommodation plan.

Once the accommodation plan is finalized it will remain unchanged unless the candidate takes steps to revise it (see Request Deadlines above). If the plan is based on a temporary condition, it will be expired in accordance with the date indicated on the confirmation.

The plan will be automatically implemented upon the candidate registering for an examination and completing their financial arrangements with the Law Society. Approximately 15 business days prior to the examination, details of the dates, times, and location of the candidate’s sitting will be provided via the candidate’s personal email address on file with the Law Society. Timelines refer to complete (on time) requests.

For more information regarding accommodations for licensing examinations, candidates are invited to contact Examination Administration staff at examinationaccommodation@lso.ca.