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Law Society of Ontario COVID-19 Protocol for Visitors

August 6, 2020
Following the guidelines and requirements set by the government and local health authorities the Law Society of Ontario takes every reasonable precaution for the protection of its employees and visitors. Given the COVID-19 situation, additional interim policies and protocols were set in place for the protection of Law Society employees and visitors from exposure to COVID-19 on its premises.

All individuals on Law Society premises must adhere to the Law Society’s Health & Safety Policy, as well as to all interim COVID-19 policies, protocols and guidelines. Visitors who fail to comply may be asked to leave Law Society property.

The Law Society has a comprehensive plan in place to reduce the risk of transmission of COVID-19 in all its premises, including, but not limited to:

1. Physical Controls:

a. Physical barriers – Plexiglass screens, where appropriate, including at the Reception and Security desks.

b. Cleaning/Disinfection – Enhanced cleaning protocols to ensure frequent cleaning, particularly of common touchpoints.

c. HVAC systems servicing all Law Society premises are up to industry standards or above. 

2. Administrative Controls: 
a. Screening – All visitors must register at the Security Desk upon arrival. The Law Society provides a self-screening questionnaire that must be completed daily by all visitors who enter Law Society property. Questionnaires are to be dropped off at the Law Society Security Desk at the time of registration. Should an individual answer YES to any of the questions, they will not be allowed to remain on the property. 

We ask that you notify our Security Desk at (416) 947-3411 should you or anyone you have been in contact with test positive for COVID-19 within 14 days of your visit to Law Society premises. The Law Society will endeavour to contact registered visitors should they have been in contact with a person who tests positive within 14 days of their visit.

b. Physical distancing – All individuals on Law Society premises are required to keep at least 2 metres (6 feet) away from others. Occupancy limits have been set in place in elevators, washrooms and other common spaces, and must be respected.

The Law Society is following a phased return to office plan that is dependent upon issues such as physical distancing requirements, government directions, limitations of existing workspaces, availability of supplies; and protecting the health and safety of its employees and visitors.

c. Traffic controls – Floor decals, directional signage and mirrors have been put in place to control traffic flow around the building and to minimize physical contact between individuals.

d. Hygiene practices – Hand sanitizer is available throughout Law Society premises in addition to hand-washing facilities.

e. Signage – Signage reinforcing physical distancing, handwashing and respiratory etiquette has been installed throughout the building.

f. Meetings – Unless presence on site is necessary, meetings are to take place remotely. Submissions are to be provided electronically.

3. Personal Protective Equipment (PPE): 
The use of non-medical masks is required for all visitors while on Law Society premises. Law Society staff will also be wearing non-medical masks in common spaces and when interacting with visitors.

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